Registration Dates

Early Bird Registration Deadline: Sunday 19th February 2017 midnight UK time / Monday 20th February 9AM Japan time
Standard Registration Deadline: Friday 7th April 2017
Onsite Registration Opens: Wednesday 26th April

 

Registration Instructions 

To register for the conference please click here. Upon clicking on this page, another window will open, please click on "Start Application". To register the system will ask you to create a login ID and password. Please follow the further instructions. After you have completed your registration, you will receive a confirmation email and you will be able to view your registration.

* Please note that the registration system is different to the abstract system and therefore your login details will not be the same. 

Registration of Person with Dementia

This form is available only for those registering as a person with dementia. Please click here

Please note that JTB will not accept handwritten forms and therefore must be typed.

Please send the form by email to: adi2017@west.jtb.jp  

Press Registration

Registration for press is free of charge. To register for the conference contact us on adi2017@mci-group.com in order to process your registration. Please note that we require proof of press status.


Registration for the Pre-Conference Symposium: Building a dementia-friendly world

Please note, registration for the Pre-Conference Symposium: Building a Dementia-Friendly World is separate to the main conference registration. Register for the free Symposium here.


Registration Fees

All fees shown below are in Japanese Yen (¥)
* $1 ≈ ¥110 (subject to fluctuation)


 

 

Early Bird Fee

Standard Fee

Onsite Fee

 








   3 Day

Full Registration

¥77,000

¥84,000

¥95,000

Person with Dementia  Registration (unaccompanied)

¥24,000

¥24,500

¥34,000

Person with Dementia and their Carer Registration

¥45,000

¥50,000

¥55,000

Carer Registration

¥39,000

¥45,000

¥50,000

Reduced Registration (low / middle income countries)*

¥39,000

¥45,000

¥50,000

Student Registration**

¥24,000

¥39,000

¥50,000

AAJ Member Registration***

¥32,000

¥39,000

¥50,000

Accompanying Person Registration

¥5,500

¥7,500

¥10,000

Exhibitor Pass

¥17,000

¥17,000

¥17,000


 1 Day

1 Day Full Registration

¥44,000

¥50,000

¥60,000

1 Day Reduced Registration *

1 Day Reduced registration is open to;
- Person with Dementia (unaccompanied)
- Person with Dementia and their Carer
- Carer
- Students
- AAJ Member

¥11,000

¥16,000

¥21,000

 

Farewell Conference Dinner Ticket

¥8,000

¥8,000

¥8,000


*Reduced registrations are open to delegates registering from the following countries:








Afghanistan; Albania; Algeria; American Samoa; Angola;  Armenia; Azerbaijan; Bangladesh; Belarus; Belize; Benin; Bhutan; Bolivia; Bosnia and Herzegovina; Botswana; Brazil; Bulgaria; Burkina Faso; Burundi; Cabo Verde; Cambodia; Cameroon; Central African Republic; Chad; China; Colombia; Comoros; Congo, Dem. Rep.; Congo, Rep.; Costa Rica; Côte d'Ivoire; Cuba; Djibouti; Dominica; Dominican Republic; Ecuador; Egypt; Arab Rep.; El Salvador; Eritrea; Ethiopia; Fiji; Gabon; Gambia; The, Georgia; Ghana; Grenada; Guatemala; Guinea; Guinea-Bisau; Guyana; Haiti; Honduras; India; Indonesia; Iran, Islamic Rep.; Iraq; Jamaica; Jordan; Kazakhstan; Kenya; Kiribati; Korea, Dem Rep.; Kosovo; Kyrgyz Republic; Lao PDR; Lebanon; Lesotho; Liberia; Libya; Macedonia, FYR; Madagascar; Malawi; Malaysia; Maldives; Mali; Marshall Islands; Mauritania; Mauritius; Mexico; Micronesia, Fed. Sts.; Moldova; Mongolia; Montenegro; Morocco; Mozambique; Myanmar; Namibia; Nepal; Nicaragua; Niger; Nigeria; Pakistan; Palau; Panama; Papua New Guinea; Paraguay; Peru; Philippines; Romania; Rwanda; Samoa; São Tomé and Principe; Senegal; Serbia; Sierra Leone; Solomon Islands; Somalia; South Africa; South Sudan; Sri Lanka; St. Lucia; St. Vincent and the Grenadines; Sudan; Suriname; Swaziland; Syrian Arab Republic; Tajikistan; Tanzania; Thailand; Timor-Leste; Togo; Tonga; Tunisia; Turkey; Turkmenistan; Tuvalu; Uganda; Ukraine; Uzbekistan; Vanuatu; Vietnam; West Bank and Gaza; Yemen, Rep.; Zambia; Zimbabwe

**Students must provide proof of their student status upon registration in order to qualify at the stated rate. Student ID or a letter from your head of department in either Jpeg. or png. format will be accepted.

***Please note that in order to qualify for the AAJ member rate all members will be required to enter their membership number during the registration process. The organisers reserve the right to change the registration status if membership numbers are invalid.

 

3 Day Registration includes:

  • Name badge
  • Admission to all scientific oral and poster sessions
  • Delegate bag and final programme
  • Access to exhibition area
  • Opening ceremony and welcome reception
  • Scheduled coffee breaks
  • Scheduled lunches

Accompanying Person's registration fee includes:

Name badge and admission to Opening Ceremony and Welcome Reception on Wednesday 26th April 2017 only. Please note that carers accompanying a person with dementia should not register for this category if they wish to attend the sessions. They should register as the person with dementia and their carer registration.

 

1 Day registration only includes:

  • Name badge
  • Admission to scientific oral and poster sessions on selected day
  • Delegate bag and final programme
  • Access to exhibition area on selected day
  • Coffee breaks on selected day
  • Lunch on selected day

Exhibitor passes includes: 

  • Badge
  • Access to exhibition area on selected day
  • Coffee breaks on selected day
  • Lunch on selected day

Emirates Airline

Emirates Airline is offering special discounts on flights to the conference for registered participants. Please click HERE to find more information.


Visas

If you require a visa to enter Japan, JTB are able to assist with this as part of the registration process. We would advise that you should begin to make your visa preparations three months prior to your date of travel. The visa documents are valid for three months and are required to cover the period within which you will be travelling to Japan.

If you require a visa to enter Japan we would advice that you choose to purchase visa assistance as part of the registration process for a small fee of  ¥12,000. After payment has been made, JTB will send you a questionnaire which you will need to complete and return. JTB will then issue the documents needed for visa application and post the original copies of each document to you which you can then submit to the Japanese Embassy. The Embassy will issue you with your visa. If they require any further information JTB will assist you with this.

For more information on Japanese Visa requirements and to see which countries require a visa to enter Japan, please visit the Japan National Tourism Organization.



Group Registration

Group registrations are available for groups up to 20 people. When entering the registration system please click on 'Click here to register as a group' and you will then be able to complete registration for each group member.

For assistance with group registrations, please contact adi2017@west.jtb.jp


Payment

Full payment must be received before the relevant deadline:
Early bird deadline: 19th February 2017
Standard deadline: 7th April 2017
To facilitate processing, participants must clearly indicate in all remittances their name, address and registration number. The following means can be used for payment:

For Japanese Delegates

1. Credit Card

All major credit and debit cards will be accepted (Visa, MasterCard, JCB, AMEX, Diners Club).
Please note that we are unable to accept Chinese Union Pay.
Please complete your full credit card details on the registration form within the registration system.

For more details on credit cad payment, please refer to the *About Payment* page on the registration website.

2. Bank Transfer
If you would like to pay via bank transfer (in Japanese Yen) please kindly use the bank details that will appear on the payment page of the registration system.

Please note: All costs have to be covered by the ordering customer and "free of charge to the receiver account" must be indicated on all payments.

3. Pay-Easy
Pay-easy can be used for payment via internet banking or a financial institution. For more information about Pay-easy please visit www.payeasy.jp/ (Japanese only).

4. Convenience Store
For delegates who wish to pay via a Convenience Store, a payment number will appear when you reach the paymet page of the registration system. You will need to print this out and take it to the convenience store to complete payment.

For International Delegates:

1. Credit Card
All major credit and debit cards will be accepted (Visa, MasterCard, JCB, AMEX, Diners Club).
Please note that we are unable to accept Chinese Union Pay.
Please complete your full credit card details on the registration form within the registration system.

For more details on credit card payment, please refer to the *About Payment* page on the registration website.

2. Bank Transfer
If you would like to pay via bank transfer (in Japanese Yen) please kindly use the bank details that will appear on the payment page of the registration system.

Please note: All costs have to be covered by the ordering customer and "free of charge to the receiver account" must be indicated on all payments.


Confirmation

Your registration will be completed upon receipt of you on-line registration information and payment. Once you have completed the above steps, click on the "Confirm/Purchase/Edit/Cancel/Additional application" button on "My Page", then click on the "Display Confirmation Sheet" button and print out the Confirmation Sheet.

Please print out your confirmation slip by clicking the "Confirmation sheet" button and bring it with you to the On-site Registration Desk to collect your badge.

 

Cancellation

In case of cancellation, your registration fee will be refunded after deducting the cancellation fees as shown below. Please revise and/or cancel you registration by logging-in to your "My Page".


                                 **Please note all refunds will be made after the Conference.**

Cancellation Fee

On or before February 28, 2017

JPY 3,400 per person

On or after February 29, 2017

100% of the registration fee/No refund




Registration Queries

Please send us you inquiries by logging-in to your "My Page" and clicking on the "Inquiry" button.

JTB Western Japan Corp, MICE Division
32nd International Conference of Alzheimer's Disease International - Registration Desk

TEL: +81-6-6252-5044 
E-mail: adi2017@west.jtb.jp
Office Hours: 9:30–17:30 JST (weekdays only)