IMPORTANT DATES   

  • Abstract submission closes: 31st October 2016
  • Abstract notification: January 2017

Abstracts received after the deadline will not be accepted.

TECHNICAL REQUIREMENTS

The internet abstract submission system works best with Mozilla Firefox:

  • Cookies needs to be enabled
  • All pop-up blockers should be turned off

DEFINITIONS

  • Submitting author: person who physically submits the abstract
  • Presenting author: person who will physically present the abstract at the conference and who is marked as the presenter in the program
  • First author: First author cited who scientifically endorses the abstract and is therefore responsible for its content

ABSTRACT LANGUAGE GUIDELINES

It is important to ADI that presenters’ use dementia friendly language and we would encourage all those submitting an abstract to look at the language guidelines, created by Alzheimer’s Australia in collaboration with people living with dementia. They are to be used when writing your abstract and presenting at ADI conferences, as well as other conferences about Alzheimer’s disease and other dementias.  It is important that you as presenters heed these guidelines in your abstract submissions, and if successful, in your oral or poster presentations.

The following highlights the preferred terms next to the terms we advise submitters not to use when referring to a person with dementia or their family/friend support person:

Dementia/a form or type of dementia/symptoms of dementia - NOT - Dementing illness, Demented, Affliction, Senile dementia, Senility

Condition – NOT - Disease, Illness

Younger onset dementia – NOT - Early onset dementia when referring to someone under the age of 65

Person living with dementia, diagnosed with dementia – NOT – Sufferer, Suffering, Sufferers, Demented sufferers, Vacant dement, Victim, Demented person, Patient, Subject, Case

Family member/s or person supporting someone living with dementia, Wife/husband, child, friend – SUGGESTED - Care partner

Disabling, challenging, life changing, stressful – NOT - Hopeless, Unbearable, Impossible, Tragic, Devastating, Painful, Distressing, Fading away, Empty shell, Not all there, Disappearing, Stealing them away (they are always still there), The longest goodbye

Impact/effect of supporting someone with dementia – NOT - Carer burden, Burden of caring

BPSD, changed behaviour, challenging or difficult communication – NOT – aggressive, wanderer, poor feeder, wetter or incontinent, obstructive, non–communicator, attention-seekers, non-communicators, obstructive, etc

Abstracts can be submitted in Japanese as well as English, however all titles must be written in English using roman characters.

RULES

Failure to observe these guidelines may result in disqualification.

1. Click on the ‘’ABSTRACTS’’ section of this website and follow instructions as given. Please note that you will be asked to register yourself if you have not used the system before. Once registered you will be sent confirmation of your username and password, which you can subsequently use to log in and modify / submit any new abstracts.
2. The correct topic must be selected to ensure correct scoring. The content of the abstract must be topic related.
3. Abstracts must contain data and meet international ethical standards.
4. Abbreviations should be defined.
5. Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
6. An abstract cannot be accepted if the conflict of interest disclosure has not been ticked on the submission form. If the research or one of the co-authors has a conflict of interest, this must be clearly stated.
7. The abstract cannot contain more than 3000 characters (blank spaces, punctuation as well as your biography).

Please note: The abstract content can contain up to 2700 characters and the biography up to 300 characters.

8. The abstract can be structured in two different ways.

For Scientific Abstracts:

The abstract must be structured into the following sections:

  • Objectives
  • Methods
  • Results
  • Conclusion

For Non Scientific Abstracts:

It is not necessary to provide Objectives, Methods, Results and Conclusions – please submit the entire abstract in the Objectives section.

9. One table can be included, but the total number of cells (columns and rows) may not exceed 25. Please note that tables may significantly reduce the number of available characters.
10. If you have successfully submitted your abstract, you will receive a confirmation number. If no confirmation number is received, the abstract cannot be considered as successfully submitted and accepted.
11. Submitted abstracts can be re-edited and modified until the submission deadline. Therefore, the author submitting the abstract will be required to provide his/her e-mail address as the login and a preferred password during the submission. To save the abstract, all required fields (marked with a red *) must be filled in. If you leave the system without having provisionally submitted the abstract, all data is lost. The submitted abstracts cannot be edited after the submission deadline.
12. Please ensure that your abstract does not contain spelling, grammatical or scientific errors. No corrections are possible after the submission deadline. The abstract will be reproduced exactly as submitted in the abstract book. No proofreading will be done.
13. If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to: adi2017abs@mci-group.com , no later than 01 December 2016.
14. There is no limit to the number of abstracts that can be submitted by one person.
15. Abstracts must describe original, previously unpublished work.

AFTER THE SUBMISSION

1. The reviewers will judge the abstracts according to the relevance to the ADI 2017 conference, standard of English, objectivity of statements, description of what was done, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential clinical value, originality of work and overall impression.
2. The submitting authors will be notified in January 2017, at the email address provided during submission, whether their abstract has been accepted. It is the author’s responsibility to ensure that emails from ADI can reach them. They will be informed at the same time about the date, time and form of their presentation.

PUBLICATION POLICY

All abstracts accepted for presentation (oral or poster) will be published in the official abstract book of the conference.

PRESENTATION OF ABSTRACTS

1. Abstracts can be accepted either as a poster, or oral presentation.
2. If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding moderated poster viewing session. Please use letters large enough to be read from a distance of 1.5 meters (4.9 feet).
3. Accepted posters may be displayed in either English or Japanese.
4. Oral presentations will be advised of presentation date and length of presentation once abstract has been accepted.
5. Full presentation guidelines will be included in the acceptance letter and posted on the conference website.

PROBLEMS SUBMITTING

If you experience any kind of problems in submitting abstracts or if you have any questions, please do not hesitate to contact:

Rosie Parker

Phone: +44 (0) 1730 715 248
Please note: Working hours are 09:00 - 17:30 (UK time) Monday - Friday

Email: adi2017abs@mci-group.com 

ABSTRACT TYPING INSTRUCTIONS

The total length of the abstract should not exceed 3000 printable characters (Note: printable characters include non-visible characters such as spaces, as such there are significant differences in counting with word processors which count only visible characters).

HOW TO ORGANISE YOUR ABSTRACT

Please organise your abstract as follows (headings not required):

1. For scientific abstracts please include your abstract with the following structure:

  • Objectives
  • Methods
  • Results
  • Conclusion

 2. For non-scientific abstracts please include ALL of your abstract within the “Objectives” section. Please do not add line breaks within the body text of your abstract.

If you need to enter Japanese characters or use bold, italics or superscript/subscript then you may use our special text editor by clicking on the 'edit' button.

Abstracts will be reproduced in the abstract book as submitted by the authors.

The program will automatically let you know whether you complied with the rules before accepting your submission.

Only include your abstract body text. The title and authors line will automatically be pulled in to the text from the information provided.

No proof reading nor retyping will be done, abstracts not suitable for reproduction will not be considered.

If your abstract is accepted, please be aware that the final abstract book may be translated and published in both English and Japanese.

Please note, it is possible to save your work. To do this, you must fill in all mandatory fields and receive an abstract number, which you will retain for the open submission period and can use to re-access your work. Do not close your window if you did not receive an abstract number.

If you need assistance with submitting your abstract please contact the MCI abstract handling department on +44 (0) 845 1800 169 during office hours or by email: adi2017abs@mci-group.com